Job Opportunity at STEP – Administration and Human Resources Manager

Position: Administration and Human Resources Manager 

Location: Iringa, Tanzania 

Description: 

Southern Tanzania Elephant (STEP) is an NGO whose mission is to secure a  peaceful future for elephants and the ecosystems and communities on which they interdepend  by supporting wildlife authorities, enhancing community livelihoods, and reducing human elephant conflict. The Organization is seeking a full-time Administration and Staff Services  Manager whose duties will be to manage Human Resources, Administration, Partnerships and  Compliance. Salary will be based on experience and come with all required benefits. The  position will be for two years starting May 2022, with possibility for renewal. 

Duties and responsibilities: 

● Management of all HR Functions, including but not limited to:  

• Reviewing, disseminating, monitoring and ensuring compliance with all HR  policies and labour law.  
• Advising on policy adjustments to ensure compliance 
• Keeping up to date with relevant laws and regulations 
• Conducting and facilitate staff training. 
• Maintaining personnel files, databases and leave roster 
• Working to resolve any disputes, complaints and disciplinary issues  o Organization of staff recruitment, orientation, and induction processes o Implementing performance management and professional development for  staff with Department Managers  
•  Organizing periodic staff meetings and facilitating and coordinating staff  feedback loops 
•  Serving as Liaison to NSSF, WCF, NHIF, OSHA, etc: facilitate registrations,  manage compliance and inspections
•  Leading application preparation, submission, and follow-up on permits for  personnel  
• Supporting with planning and organization of internal and external meetings,  workshops, trainings 
• Supporting implementation of the Internship Program  

● Office management and oversight of rental agreements 

● Liaising and coordinating with internal and external auditors, overseeing  implementation of auditor recommendations 

● Overseeing annual external audit preparation  

● Summarizing and monitoring grant compliance requirements, train personnel ● Serving as Government Liaison for reporting, compliance and administration o Preparation and submission of annual and quarterly reports and other required  reporting/filing  

• Attending meetings 

● Supporting with the entire procurement lifecycle 

● Assisting with donor reporting and communications 

● Tracking and ensuring all insurance policies are up to date 

● Serving as Partnerships liaison; manage administration of MOUs with partners

Required qualifications, experience, and qualities: 

• Bachelor’s Degree in human resources management or other relevant qualification ● 5 years of experience in human resources management and administration. ● Demonstrated passion for human resources management and organizational  strengthening 
• Computer literacy: applicant must be proficient in information technology, especially  Microsoft applications. Excel and Word are essential skills. 
• Report-writing 
• Familiarity with Tanzanian Labour and Tax Laws 
• Strong track record in developing relationships with Government agencies ● Fluency in Kiswahili and English (spoken and written). 
• Excellent communication skills. 
• Highly organized, excellent attention to detail and able to deliver work to a high  standard and meet deadlines
•  Ability to work independently as well as in a multicultural team. 
•  Ability to learn quickly and multi-task 
• Tanzanian national. 

Preferred qualifications and experience: 

• Master’s Degree in human resources management or other relevant qualification ● Experience managing HR Resources on a donor-funded project 
• Education in / experience with accounting  
• Experience with donor financial reporting 

How to Apply 

If you possess the skills and qualifications outlined above, please email your CV (with three  referees), academic certificates, transcripts, and cover letter  to applications@stzelephants.or.tz

Please write ‘Administration and Staff Services  Manager’ in the email subject. 

The cover letter must include the following: 

• Highlight relevant experience and skills. 
• Explain why you are interested in this position. 

The deadline for applications is 31st March 2022. Only shortlisted candidates will be contacted  for interviews. 

STEP is an equal opportunity employer, women with relevant qualifications are highly  encouraged to apply.